Registration Frequently Asked Questions

The 2025 International Congress on Integrative Medicine & Health registration webpage will be available in November.

Once open, select the “New Registration” button. Enter your name, email address, and additional information, then click “Continue” to continue your registration. Each registrant is identified by their email address; if you have already registered or someone has registered on your behalf using your email address, you will not be able to use that email address again. Please contact the Registration Coordinator for further assistance: Register@ConferenceSolutionsInc.com.

A registration confirmation email is sent automatically once you have completed your online registration. It serves as your official receipt and is sent to the email address you used to register (as well as the email in the “additional email address” field, if entered).

If you have not received your registration confirmation email, please follow these steps:

• Wait 60 minutes after registering. Occasionally registration confirmations are slightly delayed if the system is particularly busy.
• Check your clutter and spam folders. The subject of the email will be “Confirmation for 2025 International Congress on Integrative Medicine & Health.”
• Email Register@ConferenceSolutionsInc.com and request that your registration confirmation be resent.

If you would like to edit your order after you submitted your registration, please email Register@ConferenceSolutionsInc.com for assistance.

MEMBERS

Consortium Institution Member: If your employer or institution is a member of the Academic Consortium for Integrative Medicine & Health, you may select this registration type. You can check membership here. 

Member Student / Trainee: If you are a student, trainee, or post-doctoral fellow and your institution is a member of the Academic Consortium you may select this registration type.

NON MEMBER

Non Member: If your employer or institution is not a member of the Academic Consortium, you should select this registration type.

International Partner: If you are a member of one of the international organizations below but not a Consortium Institution member, select this registration type, then select the specific organization on the next page.

Current International Partner Organization List:

• Academic Consortium for Traditional & Integrative Medicine and Health (Germany)
• CABSIN
• CIZG - Consortium voor Integrale Zorg en Gezondheid
• ISCMR
• KIOM

Non Member Student / Trainee: If you are a student, trainee, or post-doctoral fellow and your employer or institution is not a member of the Academic Consortium, you may select this registration type.

Membership with the Academic Consortium is held at the institution or organization level. Learn more here.

You can check your employer or institution’s membership with the Academic Consortium for Integrative Medicine & Health here.

If your employer or institution is not listed, but you feel it should be, contact Info@imconsortium.org.

International Congress registration includes name badge, registration materials and entry to all International Congress sessions, exhibit/poster hall and Congress-provided meals, and submission of up to two (2) abstracts* (seperate submisison required).

One-Day registrations will include name badge, registration materials, entry to all International Congress sessions, exhibit/poster hall and Congress-provided meals for the individual day. It also includes submission of up to two (2) abstracts* (separate submission required).

*If you submitted more than two (2) abstract proposals, they can be added at the time of Congress registration for $50 each.

Know someone else from your institution or organization who is interested in attending? Payment of a $50 administrative fee enables you to transfer your registration to another person simply by emailing Register@ConferenceSolutionsInc.com. Substitutions will be transferred at the same rate as the original registration. Substitutions can be intiated by the original registrant until the pre-registration deadline or at the onsite registration desk.

We continue to believe that convening in-person for the International Congress and Members Meeting provides for the best opportunity to engage others and advance integrative healthcare. At this time, we are not offering a virtual or hybrid option for remote participation. 

If, after registering, you no longer able to attend, simply email Register@ConferenceSolutionsInc.com with your registration cancellation. We are happy to accommodate a refund of your purchase if you are unable to find a substitute prior to the deadline. Cancellation requests must be made in writing by emailing register@conferencesolutionsinc.com. Cancellations received on or before  February 4, 2025, will be refunded. Please note that there is a non-refundable 20% administrative fee. Unfortunately, no refunds will be given for cancellations received after February 4, 2025. Cancellations made after Tuesday, February 4, 2025, or no-shows will not receive a refund.

Optional agenda items, such as Pre-Congress Workshops, Members Meeting, and guest passes are fully refundable until the cancellation deadline, Tuesday, February 4, 2025.

Pre-registration is only required for the Members Meeting (Academic Consortium members only) and Pre-Congress Workshops.

Pre-Congress Workshops are only available for the International Congress and Members Meeting registrants.

Yes, One-Day International Congress registrations are available.

The Members Meeting is the annual meeting of the Academic Consortium for Integrative Medicine & Health. The meeting is open to faculty, staff, and students of Academic Consortium member organizations. The 2025 Members Meeting is held from March 3-4, 2025 at The Westin Seattle, in conjunction with the International Congress on Integrative Medicine and Health.

This meeting provides the Academic Consortium’s members the opportunity to network, connect with peers and mentors, exchange information, learn about and be involved in Consortium initiatives, and engage new members. Novel workshops and panels occur on topics such as leadership, philanthropy, integrative business models, interprofessional case discussions, and storytelling.

All faculty, staff, and students of institution members are eligible to be attend the annual Members Meeting. Individual members from all medical specialties and health care disciplines from member organizations are encouraged to attend.

Receive $50 off your International Congress registration** by reserving your hotel room through the Congress block at The Westin Seattle. You must complete your Westin Seattle reservation BEFORE you begin the Congress registration process. You must provide your Westin Seattle confirmation number when you register. Discount is available on full, paid Congress registrations. Discount is not available on one-day registrations. The discount is not available for reservations made at any other hotels or outside the International Congress room block. Visit the Accommodations page for accommodations information.

**Discounts will be reversed if the reservation is cancelled or cannot be verified. No discounts will be applied after registration is completed. Discounts are only available as long as rooms at The Westin Seattle are available.

Click here to view the Pre-Congress Workshops, which will be offered on Tuesday, March 4th. Sessions will be scheduled for half day (3 hour) workshops. These workshops are not included in any Congress registration categories and require payment of an additional fee. CME credits are available for these workshops and can be purchased at the time of registration. 

Please visit the registration site and select “Modify Registration.” Enter your email address and reference number (found in your registration confirmation email). You will be directed to the payment page where you can select “credit card” and enter your payment details

You will be able to enter dietary restrictions or special needs information during the registration process. Please note that due to vendor limitations, some requests may be combined (i.e. receiving a meal that is dairy-free, gluten-free, and vegetarian) or not accommodated. Due to involved costs,some dietary requests may incur an additional fee. 

If the International Congress has not sold out, you will be able to register onsite at the registration desk.

Members Meeting Registration & Information Desk Hours

          Monday, March 3: 16:00 - 17:30

          Tuesday, March 4: 07:30 - 16:30

International Congress Registration & Information Desk Hours

          Wednesday, March 5: 07:30 – 18:30

          Thursday, March 6: 07:30 – 18:30

          Friday, March 7: 07:30 – 15:00

Registration & Information Desk hours are subject to change.

Programming for the Members Meeting begins on March 3rd at 5:30 pm with the Welcome Reception. Members Meeting programming continues on March 4 from 6:30 am-5:30 pm at The Westin Seattle. The International Congress begins on the morning of March 5 with programming continuing through March 7. View the current schedule of a glance here.

Members Meeting dates: March 3-4, 2025

International Congress dates: March 5-7, 2025

Discounted accommodation rates are available for Members Meeting and International Congress attendees at The Westin Seattle until January 31, 2025, or until the group block is sold out, whichever occurs first. Visit the Accommodations page for accommodations information, including special registration discounts and benefits for reserving at The Westin Seattle.

A list of area hotels will be posted to the accommodations page if the room block sells out. Individual reservations are typically canceled with the hotel in the weeks leading up to the International Congress. We cannot guarantee availability or rates at that time. In the meantime, we encourage attendees without a room at The Westin Seattle to book a room at a nearby hotel to ensure accommodations.

It is the position of Academic Consortium for Integrative Medicine & Health to hold meetings, conferences and professional gatherings where physical and communication barriers do not exclude people with disabilities from attending and participating. The Academic Consortium is committed to making the International Congress accessible to the widest range of people possible and encourages attendees, presenters and exhibitors to consider the needs of others when planning their presentations, communications and interactions.

You may purchase a guest pass for the Congress Poster Receptions (taking place March 5 and 6) during the registration process.

The 2025 conference event location is at The Westin Seattle, and all participants are offered information about local family care referrals that are near the hotel or on premises for those traveling with multi-generational companions. Other local resources can be found on www.care.com.

Please let the conference staff know if you need information about family care. Our team will provide you with instructions to access Care.com and a list of family care resources such as the location of a family care room onsite and/or available for on premise services. For support from our team, the staff can be found at the registration desk or they can be reached by email Congress@ConferenceSolutionsInc.com. If child/family care costs are a barrier for you, please reach out to us so that we may help identify solutions. 

Through the conference mobile app, an optional group for participants to join, is made available for those who want to connect regarding child/family care sharing. There are no conference restrictions in place for attendees who would like to or need to bring their children. 

*The Academic Consortium for Integrative Medicine and Health and its affiliates cannot ensure any family care services. We ask that if you are securing family care, that you please follow your own due diligence when selecting and privately contracting with any agency or individual.

Breastfeeding Individuals

Multiple options for breastfeeding people are made available to conference attendees. A lactation room is reserved for the conference and the conference team can provide information to breastfeeding individuals about accommodation made for accessing a private, dedicated lactation room on premises explicitly for the use of conference attendees. 

​

The conference organizers define students and trainees using similar definitions to what the NIH utilizes for various funding opportunities (e.g., T32, R25, R15, etc).  

• A student is someone who is enrolled at least half-time in an accredited college or university, or is currently enrolled in high school.
• Predoctoral trainees must be enrolled in a program leading to a PhD or in an equivalent research doctoral degree program.
• Postdoctoral trainees must have received, as of the beginning date of the funding, a Ph.D., M.D., D.D.S., or comparable doctoral degree from an accredited domestic or foreign institution. Comparable doctoral degrees include, but are not limited to, the following: D.M.D., DC, DO, DVM., OD, DPM, ScD, EngD, DrPH, DNSc, DPT, PharmD, ND (Doctor of Naturopathy), DSW, PsyD, as well as a doctoral degree in nursing research.  

In some cases, verification documentation may be required.

• We offer a significantly reduced rate for students and trainees at the ICIMH conferences.
• Students and trainees who submit abstracts are eligible to apply for awards.
• A Student Advisory Group was established to support the conference organizers. The student advisory group:

1. Provides a student perspective in planning student-specific activities.
2. Serves as a resource to support operationalizing strategies to remove additional barriers and provide support for students to attend the conference (e.g., linking non-US and US students, housing/lodge sharing, navigating the conference city, general support that helps with connecting students, trainees, and early investigators to each other and resources such as supporting a buddy system for first-time attendees).  Contact Taryn.DeSioGarber@IMConsortium.org for questions.

• The conference app offers several options for connecting with other students, trainees, and early investigators before, during, and after the conference. The app is typically made available one month before the beginning of the conference and will have groups related to ride shares, navigating the conference, buddy systems, and meetups!  

Smart business casual to business professional attire is recommended. Be sure to wear layers, as the meeting spaces may run hot or cool compared to your comfort level – layers are key! Appropriate athletic wear is encouraged for the wellness activities.

There are sponsorship opportunities for both non-commercial and commercial entities, as well as exhibit and other marketing possibilities. View details of the support program and apply to participate on the Support page.

While most functions, including sessions and Poster Receptions will be held indoors, there may be opportunities to participate in wellness activities outdoors, weather permitting.

We continue to believe that convening in-person for the International Congress and Members Meeting provides for the best opportunity to engage others and advance integrative healthcare and that we can do this safely based on the most current guidelines.

A Certificate of Attendance will be available on the website after the International Congress. Attendees will receive a passcode to access the website and download the Certificate.

There are CME credits available for purchase at the time of registration for $125. This fee includes credits for both the main congress and pre-congress workshops (if registered).  

In support of improving patient care, this activity has been planned and implemented by Amedco LLC and Academic Consortium for Integrative Medicine and Health. Amedco LLC is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team.

Nurses (ANCC), Physicians (ACCME) and Psychologists (APA) will have a designated maximum amount of contact hours once the program is finalized.

For more information on CME credits, including the number and type of credits available at the Congress, please visit the CME page.