Volunteer Information

The 2025 International Congress volunteer opportunities are intended for students/trainees only. 

 

Volunteer opportunities are limited and all spots will be claimed. It is essential that students/trainees sign up as a volunteer only if they are confident that they will attend the International Congress and fulfill their volunteer responsibilities. Last minute cancellations present significant challenges for the operations of the Congress and take a registration spot away from other student and trainees.

 

OVERVIEW

The volunteer program is an essential part of the 2025 International Congress on Integrative Medicine & Health. Volunteers who donate their time provide invaluable assistance to the onsite coordination and seamless execution of the Members Meeting and International Congress. With an estimated 150 shifts from March 3-7, 2025 to choose from, we’re confident that you can get involved in the areas that interest you. Volunteers can sign up in a variety of tasks ranging from helping at the Registration & Information Desk to session support. 

 

Conference Solutions is the official meeting planner for the 2025 International Congress, and will coordinate the onsite volunteer program, as well as provide the necessary training for volunteers to fulfill their tasks.

 

BENEFITS

Volunteers working six (6) hours or more over the course of the Members Meeting and International Congress will receive complimentary International Congress registration (excluding Members Meeting, Pre-Congress Workshops, CE or other items that require separate paid registration), unless a complimentary registration has already been extended. Volunteers who sign up for shifts by February 7, 2025 will also be provided an International Congress shirt to wear while working and to keep after the event.

 

Volunteer shifts/hours will be calculated on a cumulative basis and volunteers must commit for volunteer shifts by Friday, January 17, 2025 to be counted toward complimentary registration minimum. Cancellations of shifts that reduce the cumulative total to below the six (6) hours may result in a reversal of complimentary registration, as well as other volunteer benefits, and payment will be required to attend the International Congress.

 

ROLES

Registration & Information Desk

Assist at the Registration and Information Desk. Tasks may include:

  • Check in Members Meeting, International Congress, and/or Pre-Congress Workshop attendees
  • Provide attendees with appropriate registration materials and giveaways, if any
  • Answer questions regarding the event and provide directional support
  • Assist attendees with downloading the Congress Mobile App and fielding basic questions about its use, including how to access and navigate schedules, floorplans, etc.

 

Session Room Liaison

Assist Conference Solutions staff and Session Chairs prior to and during sessions. Tasks may include:

  • Assist staff with room set and/or audiovisual equipment, as needed
  • Assist with presenter and session chair check-in and schedule adherence
  • Ensure all presenter/moderator name tents are placed prior to their arrival
  • Record the number of attendees

 

Poster Setup / Removal

Assist with poster session setup or removal. Tasks may include:

  • Place poster numbers on boards according to diagram
  • Set up materials for delegates to hang posters
  • Assist poster presenters during set-up and/or tear-down
  • Volunteers for poster setup/removal must be able to reach the top of the poster board which stands about seven (7) feet tall

 

Speaker Presentation Support

Assist with session speaker check in. Tasks may include:

  • Answer questions regarding presentation uploads and provide directional support
  • Communicate updates with staff

 

Assist at ACIMH Exhibit Booths

Support Academic Consortium Staff. Tasks may include:

  • Exhibit Support – Support the Academic Consortium and Global Advances in Integrative Medicine staff at their booths in the Grand Foyer

 

Continuing Education (CE) Check In Support

Assist Conference Solutions staff at the CE Desk. Tasks may include:

  • Support attendees with required check ins
  • Answer general process questions around CE credits

 

View All Monday, March 3 Tuesday, March 4 Wednesday, March 5 Thursday, March 6 Friday, March 7

Monday, March 3

Registration & Information Desk - Members Meeting Registration
15:30-17:30 (2 hours)
2 volunteers signed up, 2 needed
MM Reception - MM Reception Check In
17:00-19:00 (2 hours)
1 volunteer signed up, 2 needed

Tuesday, March 4

Registration & Information Desk - Members Meeting Registration
08:30-12:00 (3.5 hours)
3 volunteers signed up, 3 needed
CE Check In Support
11:15-14:15 (3 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Pre-Congress Workshop Registration
11:45-14:45 (3 hours)
0 volunteers signed up, 3 needed
Pre-Congress Workshop Check In
13:30-14:30 (1 hour)
5 volunteers signed up, 7 needed
Registration & Information Desk - Pre-Congress Workshop Registration
14:30-17:00 (2.5 hours)
3 volunteers signed up, 3 needed

Wednesday, March 5

ACIMH Exhibit Booths - Assist at ACIMH Exhibit Booths
07:00-10:00 (3 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
07:30-10:30 (3 hours)
2 volunteers signed up, 4 needed
Session Room Liaison - Music for Pain Research Networks: NIH Funded Multidisciplinary Research
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Precision Nutrition - Recent Advances and Controversies in Genetic Testing
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Highway to Well(being): Pathways to Delivering Yoga Within a Whole Health System
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Failure Unfiltered: Stories of Vulnerability and Lessons Across Career Stages
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 01: Education
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 02: Community-Engaged Research
09:45-11:00 (1.25 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
10:15-13:15 (3 hours)
3 volunteers signed up, 4 needed
Session Room Liaison - AI in Integrative Health: Unlocking Potential and Navigating Pitfalls for Future Innovation
11:00-12:15 (1.25 hours)
0 volunteers signed up, 1 needed
Session Room Liaison - Nurturing Whole Health in the Healthcare System: Integrative Health Training through Diverse Educational Modalities
11:00-12:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Guiding Stars: Unlocking Leadership Through Mentorship
11:00-12:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - An Integrative Approach to Long COVID
11:00-12:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 03: Opiod Use Disorder
11:00-12:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 04: Pediatrics
11:00-12:15 (1.25 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
13:00-16:00 (3 hours)
4 volunteers signed up, 4 needed
Session Room Liaison - Acupuncture Effectiveness for Low Back Pain in Older Adults: Whole Health and Cost-Benefit Outcomes and Navigating the Government Payer Landscape
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Adapting Evidence-Based Mind and Body Interventions: Why, When, and How
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Operational Science and Financial Models for Group Medical Visits: Implementing Practical and Sustainable Delivery Paradigms in Integrative Health
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Exploring Nutritional Psychiatric Guidelines for a Clinical Trial on Natural Products in Children with ADHD: A Focus on Biological Sample Collection
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 05: Health Services Research I
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 06: Headaches
14:00-15:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Determining the Economic Impacts of Advancing Whole Health
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - The Importance of Self-care CIH Therapies Offered by Healthcare System: Dosing and Their Combination with Provider-delivered CIH Therapies
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Precision Probiotic Therapies
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Steeped in Tradition: Modern-Day Strategies to Honor the Roots of South Asian Modalities in Research, Practice, and Communication
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 07: Acupuncture
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 08: Mental Health
15:15-16:30 (1.25 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
15:45-18:00 (2.25 hours)
3 volunteers signed up, 3 needed
ACIMH Exhibit Booths - Assist at ACIMH Exhibit Booths
16:30-19:30 (3 hours)
0 volunteers signed up, 1 needed

Thursday, March 6

ACIMH Exhibit Booths - Assist at ACIMH Exhibit Booths
07:30-11:00 (3.5 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
07:45-10:45 (3 hours)
3 volunteers signed up, 3 needed
Session Room Liaison - Planning and Implementing Integrative Health Project ECHO (Extension for Community Healthcare Outcomes) Programs
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Psychedelic Medicines and Our Patients: Promoting Safety, Guiding Consciously and Optimizing Healing Outcomes in an Easy Access World
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Integrative Approaches for Common Adolescent and Young Adult (AYA) Conditions: Anxiety, Sleep Disorders, and Disordered Eating
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Proposed Nutrition Competencies for Medical Students and Physician Trainees: A Consensus Statement
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 09: Healthcare Workforce Wellbeing
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 10: Implementation Science
10:30-12:00 (1.5 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
10:30-13:30 (3 hours)
2 volunteers signed up, 2 needed
Registration & Information Desk - Floater
10:30-13:30 (3 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
13:15-16:15 (3 hours)
2 volunteers signed up, 2 needed
Session Room Liaison - Challenges and Hot Tips for Conducting Multi-Site Group-Based Clinical Trials
13:45-15:00 (1.25 hours)
0 volunteers signed up, 1 needed
Session Room Liaison - Cultivating a Neuroarts Ecosystem and Accelerating the Body of Evidence for Whole-Person Health Care
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Building Sustainable Community-Academic Partnerships for Integrative Health Equity
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Navigating the Path: Developing a Whole Health Comprehensive Pain Care Measurement Framework
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 11: Expressive Therapies/Other
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 12: Cancer Care I
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Yoga and Spirituality: The Underlying Psychophysiology and the Research Evidence in Healthy and Patient Populations
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Community Partnerships: The Key to Sustainable Expansion of Food-As-Medicine Programing
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Harnessing Traditional Chinese Medicine for Oncology: Integrating Dietary and Herbal Therapies in Supporting Cancer Treatment and Survivorship
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Reporting Guidelines for Music-Based Interventions: Improving Quality and Consistency in Whole Health Research
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 13: Management of Opioid-Treated Pain
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 14: Whole Helath Implementation
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
16:00-18:00 (2 hours)
1 volunteer signed up, 1 needed
CE Check In Support
16:00-18:00 (2 hours)
1 volunteer signed up, 1 needed
ACIMH Exhibit Booths - Assist at ACIMH Exhibit Booths
16:00-19:30 (3.5 hours)
1 volunteer signed up, 1 needed
Poster Removal
18:45-19:30 (0.75 hours)
1 volunteer signed up, 1 needed

Friday, March 7

ACIMH Exhibit Booths - Assist at ACIMH Exhibit Booths
07:30-10:00 (2.5 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
07:45-10:45 (3 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Potentials and Pitfalls of Integrating Mindfulness and Psychedelics for Whole Person Health
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - AI Meets Health Coaching: Partnering Technology with Human Connection
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Operationalizing a Curriculum in Human Flourishing: A Skill Building Workshop
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Harmonizing Taxonomy and Terminology across Force-Based Manipulation (Manual Therapy) Research Disciplines
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 15: Group-Based Interventions
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 16: Health Services Research II
09:30-10:45 (1.25 hours)
1 volunteer signed up, 1 needed
Registration & Information Desk - Congress Registration
10:30-13:30 (3 hours)
0 volunteers signed up, 2 needed
Session Room Liaison - Creative Expression as a Healing Force in Medicine
10:45-12:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Leaders and Learners: Research Training and Capacity Building at CIH Institutions through the RAND REACH Center
10:45-12:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Empowering Learners to Deliver Whole Health Tools in Integrative Medical Group Visits
10:45-12:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Complementary and Integrative Health for Sickle Cell Pain: Mechanistic Approaches
10:45-12:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 17: Cancer Care II
10:45-12:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 18: Health Equity
10:45-12:00 (1.25 hours)
2 volunteers signed up, 1 needed
Registration & Information Desk - Congress Registration
13:15-16:15 (3 hours)
2 volunteers signed up, 2 needed
Session Room Liaison - The BraveNet Practice Based Research Network: Building Collaborative Networks for Whole Health
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Striving for Wellness Equity: Developing and Implementing a Wellness Education Program for Children and Families in Underserved Communities
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Leveraging the Academic/VA Partnership: Bringing Whole Health to Medical Trainees
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Lifestyle Psychiatry-Harnessing the Therapeutic Benefits of the Great Outdoors
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 19: Geriatrics
13:45-15:00 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 20: Basic/Mechanistic Research
13:45-15:00 (1.25 hours)
2 volunteers signed up, 1 needed
Session Room Liaison - Unlocking the Potential of Digital Health Programs for Whole Person Health: Opportunities and Challenges
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Optimizing Physical Activity Interventions with Mindfulness: NIH-Funded Research Examples in Oncology, Cardiopulmonary disease, and Metabolic Syndrome
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Models of Integrative Medicine From India: Evidence Based Research and Training
15:00-16:15 (1.25 hours)
0 volunteers signed up, 1 needed
Session Room Liaison - Moving towards Whole Health and Health Equity: Embedding Integrative Medicine & Whole Health Education into Medical School Curricula
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 21: Interventions for Chronic Pain
15:00-16:15 (1.25 hours)
1 volunteer signed up, 1 needed
Session Room Liaison - Oral Abstract Session 22: Intervention Delivery and Dose
15:00-16:15 (1.25 hours)
2 volunteers signed up, 1 needed
Registration & Information Desk - Congress Registration
16:00-17:30 (1.5 hours)
0 volunteers signed up, 1 needed



Questions?
General Questions:

congress@conferencesolutionsinc.com

503.244.4294, ext 1003

 

Registration Questions: 

register@conferencesolutionsinc.com

503.244.4294, ext 1006

 

Consortium Questions:

info@imconsortium.org

 

Payment Mailing Address:

2025 International Congress

c/o Conference Solutions

1300 SE Stark Street, Suite 307

Portland, OR 97214

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